General Data Protection Regulations – Legal Requirement

MAY 2018

To Whom It May Concern

On the 25th May 2018, the new General Data Protection Regulations (GDPR) will legally take effect. As a business which holds personal data relating to your company, we are legally obliged to inform you of what data we hold for you and how we will/will not use it.

We request you read the information contained within this letter and in doing so consent to us using and storing your data as outlined below. The information we store and use is to enable us to trade with you.

Information about Your Company

We hold Company Information within our IT system and Accounts package. This information includes:
• Company Name
• Company Address (including all site locations)
• Company Contacts (Buyers/Sales/Accounts/Management etc)
• Various telephone numbers and fax numbers as supplied by you
• Various email addresses as supplied by you
• VAT Number
• Bank Account Details

Information about your company is backed up and stored off-site for security and loss prevention purposes. As such, we are the only party who can access this.

We use data relating to your business to facilitate trading with you and your company and for general correspondence with your staff on a regular basis. Border Livestock Exchange Ltd will never pass on or sell this information.

If you have any queries or do not consent to us holding your information for trading purposes please contact us via email to emma@borderlivestock.co.uk .

Emma James
Border Livestock Exchange Ltd.